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The term “web conferencing” can be a set of features, a type of activity and a type of software. But basically, web conferencing refers to anything that falls under corroborative conference that happens online between two or more people in different locations. It doesn’t matter whether they are within a building or worlds apart as long as they are conducting their meeting through the internet.

Web conferencing can use audio, video, text or combination. It can happen in real time or in an asynchronous environment, depending on the system the attendees use.

But web conferencing is not just a process of communicating by simply sending and receiving information while seeing the person you are talking to. What make this system special are the features that it has.

A web conferencing system may have some or all or the following features:

White boards are just like the white boards in a typical office conference room. White boards can be set up in a way where participants can see your notes in real time or in a way where anyone can actively participate, add notes or make changes on the board.

Desktop Sharing allows other user to connect to your computer and check your system for any problem. This is a common feature that is used by computer system specialists and technicians.
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Web conferencing is very advantageous. But beware, just like attending meetings and presentations in a round table or in a conference room, there are certain things you need to do, particular etiquettes you need to practice and habits you have to avoid.

Do’s

Plan Ahead

Prepare you presentation beforehand. Send the necessary materials through email or put them live online so that the attendees will be able to read them before the scheduled meeting and presentation.

Be Punctual

In normal meetings being on time is very important. Web conference is no different. Common sense will tell you that since you don’t have to travel to go to the location of the meeting, there is no excuse for being late. It is also impolite to let others wait especially if you are the one who will give the presentation. Besides, all you have to do is to find an available internet connection to be at the meeting.

Find a Good Location

Normal meetings are held on places where there is privacy and little or no destructions. This should also be the case for attendees of a web conference; more so if it is video and audio conference. Go to an office or a room where there are no movements (for video conference) and no noise (for audio conference) on the background. Movements and noise are very destructive; avoid them all the time.  (more…)